Take control of document management, automate data capture and take payment processing out of your busy hands. We can tailor solutions to streamline your business processes.

Smart records management, including scanning and intelligent document form data extraction, minimising the need for data entry as data is captured in the scanning process. This can really improve efficiencies, reduce staffing overheads and simplify business processes.

Talk to us about solutions to automate manual tasks and simplify document management, saving you time and solving business problems.

SVF Scanning/archiving & document management is a unified solution that manages all your documents and records, regardless of location or media.

A-SVF benefits

• Balance security with accessibility - protecting your information while providing efficient access to keep staff working at maximum productivity.

• Built on internationally acclaimed software architecture 'Laserfiche'. See: Laserfiche Case Study within our Resources.

• Documents can be scanned as .TIFF or .PDF files for viewing, or formatted to work with your current document management software, with documents scanned, indexed and archived to a Windows-based document management system.
• Ideal for fast document retrieval, disaster recovery, distribution, backup or just to save space.
• A-SVF uses the latest Kodak scanning technology, offering flexible scanning and Optical Character Recognition (OCR), so hard-copy documents and manuals can be scanned and converted into text format for easy reproduction printing, manipulation or electronic storage.

Statement and invoice processing

Managing supplier invoices, issuing statements and processing customer payments can be time consuming. Our Access Records service can automate these processes, reducing your data entry and sorting requirements to make your business more efficient.

Sending statements and invoices

Via secure electronic data transfer, statements and invoices can be printed, inserted and lodged for distribution.

Laser printing allows you to deliver targeted marketing messages to up-sell and cross-sell products and services. See: Baywide Case Study within our resources.

Integrating statement printing with our mailing services makes Actionmail an efficient one-stop-shop for your statement and invoice distribution.

We can also assist with developing a Transactional Relationship Marketing campaign, with in-house graphic design services to turn your statements and invoices into powerful marketing tools.

Payment processing

Access Records allows you to receive customer payments, through direct credit, credit card or cheque with advice slip.

Remittance details are captured to a database, and payments are banked daily, with a data file provided back in a format ready for uploading into your accounting system.

Managing supplier invoices

With Access Records, supplier invoices are received, sorted, OCR (Optical Character Recognition) scanned and formatted/indexed. Invoice information is then uploaded and verified into a database for integration into your ERP system. Accounts payable can view invoices online from the scanned images.

Subscription payment processing

Access Records can reduce the complexities and simplify the challenges of setting up the subscription/payment process for magazine publishers. We offer advanced functionality with a price tag that works for small organisations.

Subscription payment processing offers

• The ability to receive payments/subscriptions via email, fax, text or mail
• Professional service for payment enquiry resolution
• High-quality data capture of subscription forms
• Imaging of subscription forms for client records
• Credit card processing including direct online payment
• Cheque processing with same-day banking
• Automatic daily transaction report
• Periodic reconciliation report direct to publishers

Data storage services - Disaster recovery planning

It's estimated that only 20% of New Zealand businesses have a disaster recovery plan in place, should their current network go down. We can offer secure data storage for your business, keeping your data safe, secure and easily accessible in the event of a network failure or disaster.

Access Records solutions can be set up and running in your organisation in a matter of days.